Purchase Orders related to the impact of COVID-19

In light of the recent developments with the COVID-19 pandemic, we are hoping to help you with any purchase order cancellations or changes/postponement that may be necessary. Please see the checklist below and the attached instructions that should be used in the event you need to cancel or postpone an order:

• Determine if the order needs to be cancelled or postponed.
• Check Force Majeure language. If the University’s approved language is present in the purchase order or contract (if applicable), then the order can most likely be cancelled or changed without penalty. If no Force Majeure language is in the contract or is not the University approved language, please reach out to the General Counsel to determine your options.
• Reach out to the second party to discuss your intentions and reach agreement. If the contract is being postponed, determine how the order due date/contract will be amended (i.e. – date change, venue change, value, etc.).
• If postponing or changing the order dates or terms, a change order will need to be executed. Change order information is located in SpearMart. Change order Job Aid can be accessed via this url: https://procurement.fsu.edu/sites/default/files/media/doc/Training/SpearMart_JobAids/Submitting%20a%20Change%20Request%20Form.pdf