Avis/Budget Vehicle Rental

Commodity: 

Preferred Contract Vendor for Vehicle Rental

Media Assets – Avis Budget Group

This State of Florida state term contract provides rental vehicles for in-state and out-of-state travel; daily, weekly, and monthly rates are provided for 12 car classes, including various sizes of passenger cars, sport utility vehicles, vans, and pickup trucks, as well as a standard hybrid. Contracted rates include roadside assistance, unlimited mileage (excluding out-of-state one-way rentals), and liability and collision/loss damage coverage (excluding leisure use rentals).

How To Order

Use your personal credit card or your University TCard in Concur. See further instructions below.

Contacts

Reservations/General Inquiries:

For Receipt and Billing Issues:

Contract Administrator FSU Procurement Specialist

Avis/Budget
State-Dedicated Customer Service: (800) 338-8211

Raylene Clegg
Avis/Budget Account Services Representative
(800) 525-7521
floridahelp@avisbudget.com
**CC Contract Administrator on all email communications

 

Cynthia Metcalfe
Contract Administrator
(850) 414-6741
cynthia.metcalfe@dms.fl.gov

 

Lyle Hackett
850-645-2304
lhackett@fsu.edu

 

Contract Information

A competitively bid State of Florida contract # 78111808-20-1

Term:  09/30/2020 through 09/29/2025 with up to 5 additional years of renewals

Avis/Budget Link Page: Rental Vehicle Change Information:  Rental Vehicle Contract Change Announcement

Note: You must be an FSU employee in order to rent a vehicle under the leisure use contract.

Contract Numbers:

Avis (AWD) - Business Use: B133414; Leisure Use: S954700

Budget (BCD) - Business Use: T417600; Leisure Use: T118900

Pricing:    Current Rates

Special Notes

Age Restrictions - For Business Use & Leisure Use:

18-years old +: for all car classes except passenger vans.

21-years old +: may rent passenger vans accommodation 12 to 15 passengers.

Note: Avis/Budget will assess underage fees to any leisure use rental if the renter is between the ages of 18 and 24.
 

Making Reservations:

Use your personal credit card or your University TCard in Concur. See Booking Travel in Concur user guide.  If you use your personal credit card, then State of Florida sales tax will be charged on in-state rentals.  It is possible to use a personal bank-issued debit card, but there are severe limitations and it is not encouraged - contact state-dedicated customer service number: (800) 525-7521 for details.

Initiate reservations through the Avis Website or the Budget Website. Or contact the state-dedicated customer service number: (800) 338-8211.

You can request a Billing Number by completing the Global Electronic Billing Terms of Agreement, and submitting to Raylene Clegg, Avis/Budget Account Services Representative, at floridahelp@avisbudget.com.

Once you receive your Billing Number, you will be sent a step-by-step booking guide for using your Billing Number with future reservations.

A Billing Number is not needed for rentals reserved and paid by the individual traveler for themselves. 

Do not disclose Billing Numbers to others as it is tied to your Travel Card.
 

Making Reservations for a combination Business and Leisure trip:

Proceed with booking a business reservation. At time of pickup, tell counter attendant which days of rental are for leisure use.

The attendant will ensure appropriate taxes are assessed for leisure days. Insurance is not included for leisure rentals.

Rental Insurance Information - Business Use:

Insurance is included in the state contracted business rate and are automatically included on all business rentals.

If you are renting for business use in the US, do not accept any of the optional insurance coverages at time of enrollment in Avis Preferred or Budget Fastbreak Programs, or at time the vehicle is picked up and contract is signed.

Rental Insurance Information - Leisure Use:

If you are renting for leisure use, these coverages are NOT included, but can be added to your reservation at your cost.
 

Tallahassee Locations:

Avis/Budget: 1414 S Monroe St - 1.5 miles from campus
Avis: (850) 222-3744
Budget: (850) 915-0600


Avis/Budget: 3300 Capital Circle SW (Tallahassee Regional Airport)
Avis: (850) 576-4133
Budget: (850) 476-0587

Other locations can be found on the Avis/Budget website
 

Roadside Assistance:

Roadside Assistance is provided under this contract.

Phone: (800) 354-2847

In the event of a vehicle breakdown, a situation in which the renter believes the vehicle is unsafe, or other vehicle emergency, Avis/Budget shall remedy the situation within two (2) hours of being notified by the renter (e.g. fix the flat tire, jump start the vehicle, refill the vehicle with gas, unlock the vehicle) or replace the vehicle; replacement vehicles shall be the same or greater class and shall be provided at no additional charge.

 

For additional information: 
AVIS/Budget FAQs

User Reference Guide for Rental Vehicles

Vehicle Disinfectant Cleaning Program

Price Sheet

Select Out-of-State City Surcharges

Refueling Charge     

AVIS Website

 Budget Website 

Please contact travel@fsu.edu  with any further questions.

 

Note:

Justification is required for upgrading from a Compact vehicle. A Compact vehicle is required unless the number of passengers or the items being carried merit the use of a larger vehicle.
 

Avis Preferred and Budget Fastbreak Programs:

Avis Preferred and Budget Fastbreak are loyalty programs that provide members with exclusive benefits and privileges to make renting faster and easier.

Members may receive such benefits as:

  • Expedited Service
  • Save your rental preferences and reserve faster

You can enroll by visiting

Renters are also encouraged to download the free Avis and Budget mobile apps:

These steps will help expedite the reservation and rental process for the renter.