Guide for U.S. Entities

Definition

You have identified as a U.S. Entity because you are a business that is incorporated inside of the United States, as demonstrated by your tax documentation, and you are being paid as a business/entity. This guide provides clear information on how to complete the supplier registration process for U.S. Entities, as well as how to modify your company information when needed.

How does the process work?

To become an FSU supplier, please request a supplier invitation from the FSU customer to whom you will be doing business with. You will receive an email notification inviting you to register as a new FSU payee.

Once you receive the invitation, you will first create a PaymentWorks account and then complete the FSU registration. FSU will then verify the information you submitted. If at any point you have questions, please contact us at SupplierPortal@fsu.edu. We will be happy to assist you with any questions or concerns you may have.

Follow the instructions below to create your PaymentWorks account. If you already have a PaymentWorks account, skip to step 3 to complete the FSU form.

STEP 1: Gather Information

DESCRIPTION	REQUIRED	OPTIONAL
Business Legal Name	x
EIN (Employer Identification Number)	x
Tax Classification	x
W-9 (can upload or system generate the form)	x
DUNS/UEI Number		x
Business Name or DBA (Invoicing Name)	x
Business Telephone Number	x
Preferred Email	x
Website		x
Description of Goods or Services	x
Primary Address	x
Remittance Address	x
Order Address	x
Supplier Category	x
Potential Relationship	x
Amount of Purchase (If relationship is Goods and/or Services)	x
NAICS Codes (If relationship is Goods and/or Services)		x
Tax Reporting/1099 Contact Information	x
Purchase Order Information (If relationship is Goods and/or Services)	x
Insurance Information (If relationship is Goods and/or Services) [if applicable, provide policy number, insurance certificate, and expiration date; if not applicable, select “I will not be providing insurance”]	x
Accounts Receivable Contact Information (If relationship is Goods and/or Services)	x
Business Classification Information (If relationship is Goods and/or Services)	x
Conflict of Interest Information	x
Additional Comments / Attachments		x
Payment / Banking Information	x

STEP 2: Create a PaymentWorks Account

Click on the link listed in the email invitation, which will take you to the PaymentWorks platform.
Click on Join Now.
Enter the following information for the person creating the account:
- First name
- Last name
- Company name (optional)
- Title
- Phone number
- Email address: This will be your PaymentWorks login credentials.
- Password
Click on Join Now.
Confirm your email address using the instructions in the activation email sent by PaymentWorks.
Click on Sign In.
Log in with your newly created PaymentWorks credentials. This will bring you to the FSU registration form.

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A NOTE ABOUT EMAIL ADDRESSES
It is highly encouraged to add additional users to your account.

This is especially important during employee transitions.

STEP 3: Complete the FSU Registration form

Log into PaymentWorks with your credentials.
Click on the Connect tab.
Use the information collected during step 1 to enter your information on the FSU Registration form.
Select a payment method from these options:
- Virtual Card: 14 days
- ACH: 40 days
- Check: 40 days
Click on Submit.

Vendor Help

TOPIC	RESOURCES
Account Help	Adding Authorized Users to Account Account Owner No Longer with Company Unable To Access Account Created or Controlled by Colleague Connecting as New Vendor Locating Your NVR
Banking Help	Bank Validation Documentation Bank Validation Call From PW
International Help	International Bank Account Number (IBAN) in PaymentWorks
Support Help	How to Contact PaymentWorks Support
Tax Help	Tax Information Help Invalid Tax ID How To Fill Out Tax Forms and Upload To PaymentWorks Account
Updates Help	Updating Company info Editing Bank Account and Remittance Information

Additional Guidance

TOPIC	GUIDANCE
Email	PaymentWorks allows only one account per email address. The main account holder can add additional authorized users.
Invoices/Payments	PaymentWorks allows you to view invoice and payment status on the portal.
Tax	Ensure that your EIN is valid with the IRS and matches the legal name entered in PW. It will automatically be returned to you if it is not.
Updates	Contact supplier onboarding if updating TIN in PaymentWorks. You will need an invitation to setup a new PaymentWorks account.

US Entities