Our ePayables program is a major and important initiative of FSU. This is the preferred method of payment and part of an effort to reduce checks and eliminate paper waste and inefficiencies. Participation in this program may be a consideration in future procurement decisions. We do not mandate participation in this program as suppliers may select from one of the following payment terms:
- FSU’s ePayables Program (Preferred)
- 2% 10 NET 40 via ACH or PayMode (Wells Fargo)
- NET 40
There are many supplier benefits:
- Saving time and money. Reduces the labor, hassle, expenses, and risk associated with checks
- Enhancing cash flow. Expedites the receipt of cash by eliminating mail and paper check float
- Expedited payments. Typically, ePayables’ payments are available within 48 hours of payment processing compared to lengthy time of issuing checks (standard net 40 terms)
- Enhanced reporting. You will receive enhanced remittance information for more efficient back-end reconciliation
- Going green. Paperless, electronic payments are more secure, save money and also help conserve the environment by eliminating printing and mailing paper checks
- Preferred supplier status. Enjoy priority status for invoice approval
Payments will be processed as credit card transactions, so your standard merchant fees will apply. There are not any direct fees imposed by us or the issuing bank.
We will not absorb fees associated with your Merchant Service Provider.
You will receive the card account information via secure email or directly from us. At that time you can provide your Card Authorization Form to us for signature and maintain that form with the card information. Each remittance advice is your authorization to process the credit card transaction for the exact amount indicated.
We will provide you with the card account number and expiration date to keep on file. You will receive this information via phone or by secure email. The 3 digit CVV2 value is not provided in the secure email. If you need the 3-digit CVV2 code, we will provide you with the same via a phone call. If you elect not to keep the card account number on file, you can opt to receive the card account number and expiration date with each remittance advice by secure email.
It is safe to maintain a card account number on file as there are zero dollars on the card until an invoice is approved for payment. Once an invoice is approved for payment, the card will be funded for the exact amount of the invoice(s) and you will receive a remittance advice. The remittance advice is an electronic confirmation that the card is ready to be charged. This technology eliminates risk associated with maintaining the card account number on file.
Receipt of payment will remain the same. If you currently receive one check for multiple locations, you will maintain one card account number on file and the remittance advice will identify the appropriate location by invoice number, date and amount. If a separate check is sent to each remit-to address, a unique card number will be assigned for each location.
You can elect to receive the remittance advice by email or fax. The remittance advice can be sent to multiple email addresses or one fax number. If you elect to receive the card account number and expiration date with each remittance advice, the delivery method is secure email.
Yes. If you cannot keep a card account number on file, the card account number and expiration date can be included in each remittance advice and sent via secure email.
In the first remittance advice email you receive, please click on the “secure email” attachment (“securedoc.html”). This will take you to the secure email site registration page. Please enter your email address and create a password and security question and answer. Registration is a one-time process and takes just a minute or two. Once complete, you will be logged in and presented with the entire remittance details in your browser, including payment details, card account number and the card’s expiration date.
In each remittance advice email you receive, there will be a “secure email” attachment (“securedoc.html”). When you click on that attachment, you will be taken to the secure email login page where you can log in with your email address and password. Once you’ve logged in, you will be presented with the entire remittance details in your browser, including payment details, card account number and the card’s expiration date.
Each time you receive a secure remittance advice you will be required to click on the link contained within the email to access the card account number and expiration date. Once you log out of that site, the card account information will not be accessible again until you re-authenticate to the site.
Yes. There is a “Forgot your password” function that will verify your identity and re-establish a password.
Your terms will remain the same, however, you do gain float associated with this payment method. Funds are typically deposited within 48 hours after processing the transaction.
Your invoicing, current procedures and our contacts will remain the same.
Contact FSU's Payables and Disbursement Services at 850-644-5021 or epayments@admin.fsu.edu.