Furniture Purchases $75,000 or Greater
For purchases over $75,000, departments will need to coordinate with procurement services prior to initiating any selection of furniture or submitting a requisition. Requisitions received which have not followed this process are subject to processing and approval delays for benchmarking and potential bids.
Consult with Procurement Services prior to meeting with suppliers, obtaining quotes or negotiating purchases. Procurement Services will work with department to research contract pricing OR may require a formal competitive solicitation to obtain best pricing or because it is in the best interest of the University.
Since many vendors use existing contracts in their quotes as a basis for pricing there are multiple alternatives to consider. Procurement Services will benchmark all available options so that Departments can maximize purchase budgets.
Benefits
Procurement Services ensures the University:
- Purchase furniture that are proven to meet the rigorous demands of an institutional office;
- Purchase furniture from pre-approved suppliers that have met the University’s quality, service and cost requirements;
- Utilize the University’s purchasing leverage or power; and
- Facilitate the purchase and interchangeability of parts.
Process
Submit your requisition requests to Procurement Services for review and approval in SpearMart OR contact Procurement Services before meeting with local or online furniture contractors or placing any furniture orders greater than or equal to $75,000.
Furniture or workstations whose configuration of parts are valued at $5,000 or greater require inventory tagging and are considered assets.
Any requisition to purchase special furniture (i.e. special ergonomic chair) because the prospective occupant has specific ADA accommodation, must be approved in advance.
Furniture may be purchased following the State’s Expenditure Guidelines without written justification. If over these amounts, Procurement Services may ask for further justification:
- Office Chair - $750
- Sofa - $1,500
- Love Seat - $1,200
- Wing Back Chair - $875
- End Table - $450
- Coffee or 48” conference Table - $675
- Task Lighting - $175 each
Note: b. – f. above is normally only purchased for reception or other public areas unless there is a justification that supports the business use/function for the University and the State of Florida.
Other Furniture Purchases Under $75,000
For University furniture purchases between $10,000-$74,999, it is recommended to use one of our contracted furniture suppliers below. Additionally, the University has the option to purchase from non-contract suppliers provided the cost is below $10,000.
All furniture quotes must include:
- List Price (MSRP) – Price before the discount provided to FSU.
- FSU Discounted Price – Price after the discount to FSU and percentage of discount.
- Price listing source for supplier used: (i.e. HON, National, etc.) as a web link or in .pdf format.
- Page number from the contract used on the quote for each separate item quoted.
- Name of Contract (if applicable) – Competitively bid State of Florida or Cooperative contract Name or number. The contract number and the end date (maturity date) must be on the quote/proposal/order provided to Procurement for review.
- Cost of shipping/delivery/installation/freight, if applicable.
- If installation is included, then the installing supplier (i.e. Business Interiors, Purdue, etc.) must provide a current Certificate of Insurance (COI).
- Measurement (layout) of office or space and the dimensions of the furniture within the designated office or space.