On Monday March 20, 2023, five new features will be added to SpearMart eProcurement.
 
For a sneak peek of those five new features, please click HERE. These new features have been designed to improve our shopping experience.

An electronic Procurement Manual, which identifies procedures for purchasing goods and services, has been posted to the Procurement Services website.

It was developed to promote the use of good business practices, to ensure that the University meets state and federal requirements, and to limit the University’s risk and liability exposure.

The various sections of the manual address an overview of the buying process, procurement procedures, contract administration and other additional resources.

Procurement Services is pleased to announce the transition for Fisher Scientific from a hosted catalog to a punchout catalog in SpearMart. Through this improvement, live availability of items will be displayed which will prevent cancellations of orders for out-of-stock items, and pricing updates will be applied faster which will prevent invoice discrepancies. This transition will be effective Wednesday, April 21st.

Ololade is filling one of our Procurement Specialist positions. Ololade has a Master of International Business from Hult International Business School in Boston, MA and a Bachelor of Arts (International Business and Marketing) from Valdosta State University. She most recently worked for Texas Tech University in their Health Sciences Center, Office of the President, placing purchase orders and reconciling p-card transactions in addition to arranging travel and other official communications.

Below are opportunities from the Jim Moran Institute

Small Business Executive Program – Tallahassee
Click here for more:
https://jimmoraninstitute.fsu.edu/programs/small-business-executive-program/tallahassee

A new requisition Ad-Hoc Approval feature is available for use in SpearMart.

What is Ad-Hoc Approval?
Ad-Hoc approval allows approvers to add a requisition Ad-Hoc approver during the requisition approval workflow. This can be used for situations where a one-time approval is needed from an approver who is not in the regular approval workflow.

Department Approvers can send requisitions to other approvers for approval. When the requisition Ad-Hoc approver approves the requisition it continues to the next step in the approval workflow.

Due to the recent trade disputes, some suppliers are applying a tariff fee (which may be disguised as a miscellaneous fee) to their invoices. Per Florida State University procurement terms and conditions, the University reserves the right to short pay invoices that include miscellaneous fees not included in supplier’s quote, proposal, or contract with the University.

Invoices that include a tariff which were not expressly quoted will be short-paid the amount of the tariff.

The 2019 Fiscal Year-End Calendar for Procurement Services is now posted on the Procurement Services website at https://procurement.fsu.edu/news/departmental-year-end-preparation-guide-fy19. To ensure all procurement transactions are processed and included in the financial records prior to fiscal year-end, it is crucial for departments to observe the deadlines scheduled on the calendar.

Fiscal Year End and Expiring Contracts

As we prepare for Fiscal Year End, we are asking for each department’s assistance in advance planning and notification of their purchasing actions which includes coordinating with Procurement Services in advance of purchase requisition submission. We cannot overemphasize the need for departments to plan their needs well in advance and involve Procurement Services in the planning stage to avoid processing delays. Helpful tips include:

The Office of Procurement Services has launched a new, web-based version of the Procurement Policies Training. This training session is available on-demand 24 hours, 7 days a week for all campus users to help navigate through the procurement regulations at FSU.  This online training outlines the fundamentals of the procurement process at FSU and helps departmental personnel understand their role in that process through an interactive, scenario based structure.