Vehicles

VEHICLES - PURCHASE

Commodity

Vehicles

Preferred Contract Supplier for Motor Vehicles

Vehicle suppliers vary depending on the contract utilized. Please review the contract links below for available vehicle options and authorized suppliers.

How To Order

To initiate a vehicle purchase, departments must first obtain a written quote for the desired vehicle. The quote must include:

• The contract name and contract number

• The list price

• The contract discount, clearly showing the savings achieved by using the contract

FSU titles its own vehicles; therefore, titling or registration fees should not be included on the quote. Once a vehicle is received, please contact Jonathan Stickler in Facilities at jstickler@fsu.edu to complete the titling process.

After obtaining the quote, enter a non-catalog requisition in SpearMart and attach the quote.

• Each priced line item on the quote must be entered as a separate line on the requisition.

• Discount lines or zero-dollar lines should not be entered as separate lines; instead, reference them in the description or comments of a priced line item.

Important: Required Documentation & Signatures

When purchasing a vehicle, departments must adhere to the following procedures regarding dealer paperwork and registration to ensure compliance with University policies.

1. Dealer Forms & Terms and Conditions

• ⚠️ Warning Do Not Sign Dealer Forms: Departments are not authorized to sign any dealer-provided forms, particularly those containing Terms and Conditions (T&C).
• The TCM Process: If a dealer requires a signature on their forms before vehicle delivery or pickup, the department must:
  1. Request the forms from the dealer in advance (via email or digital copy).
  2. Upload these forms into The Contracts Module (TCM).
  3. FSU Addendum: If the dealer forms include Terms and Conditions, the FSU Addendum must be attached within TCM.
• Signature Authority: Forms in TCM will be routed to the appropriate individual with the delegated signature authority for your department.
• Assistance: For questions regarding who holds a signature authority for your department or for technical assistance with TCM, please contact contracts@fsu.edu.

2. DMV Forms & Vehicle Registration

Please note that DMV forms are handled separately from dealer sales contracts.

• Fleet Management: All DMV forms for vehicle registration must be taken to Facilities Fleet Management.
• Registration Processing: Fleet Management is responsible for processing all vehicle DMV registration requirements and inspections.
• Resources: For more information and access to necessary inspection forms, please visit the Fleet Management Website.

Quick Reference Summary

Contact

Contract Information

City of Tallahassee Contract: https://www.talgov.com/transparency/fleet-vendorscontracts

State of FL Contract: https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/motor_vehicles

Florida Sheriff’s Contract: https://flsheriffs.org/purchasingprogram/

Special Notes

For departments seeking faster delivery, vehicles already available on dealer lots may still be purchased under contract. In these cases, you may contact:

Joseph Nunn
Hendrick Automotive Group
📧 joseph.nunn@hendrickauto.com
📞 502-264-2877

Hendrick Automotive Group utilizes the above contracts as well as OMNIA Partners Contract #159566.

This is not an all-inclusive list of available contracts or suppliers. For assistance or questions, please contact Procurement Services.